Context

A leading financial services company relied on fragmented tools and Excel work-arounds. Producing monthly management reports could take up to five days, and figures often conflicted from one department to another.

This drain on time and trust hindered decision-making, slowed operational performance and put customer satisfaction at risk—pressures the firm could not afford in a highly competitive market.

Challenge

The company launched an ambitious data-management programme to overhaul monthly reporting and make information instantly usable for every stakeholder. The initiative seeks to shorten production cycles, raise data quality and accessibility, and introduce consistent business concepts and governance practices across the organisation—pillars that support faster decisions and sustained competitive edge.

To track progress, three clear KPIs were defined:

• reporting time cut by 90 %
• data reliability pushed beyond 95 %
• fewer meetings devoted to data consolidation and clarification

These metrics provide a tangible barometer of efficiency, trustworthiness and operational streamlining, ensuring that improvements are visible and measurable company-wide.

Solution

The company weighed two approaches to its data-management problem:

• Staying with the familiar Excel workflow required no new budget, but it would lock in today’s manual effort, version conflicts and limited insight.
• The alternative was a central IT Business Management platform built on beVault and Data Vault technology, offering automated data flows, higher reliability and a shared view across teams—at the cost of an upfront project and coordinated change-management effort.

Management endorsed the ITBM option. It aligns with strategic priorities—operational efficiency, better decisions and scalable growth—and provides a durable foundation that eliminates current bottlenecks while positioning the firm for future expansion.

Benefits

The new ITBM platform has transformed daily work. Finance no longer burns five days reconciling spreadsheets; automated controls now guarantee reliable figures and full audit lineage, so teams focus on analysis, not admin. Standardised business concepts mean decisions are made faster and with less debate, and the Data Vault foundation can absorb new systems as the company expands.

Key take-aways: 

• trustworthy data and effortless compliance
• a reporting process built to grow with the business

Resources

A lean, cross-functional squad delivered the programme. Internal IT and finance staff partnered with two Data Vault specialists from dFakto, keeping most knowledge in-house while adding the skills that mattered. The only new tooling was the beVault ITBM platform, plugged into the firm’s existing BI and core systems—no parallel infrastructure, no extra licences.

Delivery followed four clear steps: connect sources and publish a first dashboard; migrate the month-end close; train users and retire the big spreadsheets; then move into routine data-quality improvement. Each step built directly on the last, so teams saw quick wins without being flooded by change.

Results

The company has fundamentally transformed its data management with beVault ITBM, cutting reporting time by 90 percent and raising data-reliability to 95 percent in less than a year. These gains translate into fewer alignment meetings, earlier issue detection and quicker, better-informed decisions—benefits felt both operationally and financially.

Looking ahead, three priorities will keep the momentum:

• Broaden the scope – roll the platform out to additional domains such as risk, treasury and customer analytics.
• Advance data maturity – maintain quarterly steering committees, track KPIs and fund incremental quality work.
• Unlock new value – leverage the governed dataset for predictive analytics and AI use-cases.

This follow-up plan turns a one-time success into a continuous programme that scales with the business and deepens its data-driven advantage.