Context

Destinaitor is an independent, AI-powered platform created to turn destination sourcing into a fast, data-driven experience for event professionals.

Unlike traditional directories, Destinaitor connects planners directly with destinations, venues and hotel groups, delivering verified data they can trust in seconds. Its Retrieval-Augmented Generation engine surfaces only up-to-date insights, so teams spend less time searching and more time deciding.

The platform is available both on Destinaitor.com and inside PCMA’s Spark community, already trusted by more than 12 000 planners worldwide. Built and operated by dFakto, Destinaitor continuously learns from every query, making each new search sharper than the last.

Challenge

Event planners still spend hours trawling dozens of sites, spreadsheets and emails just to shortlist a city. Data is scattered, out-of-date and rarely comparable, turning every venue search into a guessing game.

The cost is real: missed deadlines, mediocre attendance and budgets blown on destinations that don’t fit.

Destinaitor changes that. Our AI comparison engine pulls certified data from destinations, venues and CRM records into a single, searchable space. In one prompt, planners see side-by-side insights on capacity, cost, access, sustainability and compliance—instantly. The result: faster decisions, stronger recommendations and events that hit the mark every time.

Solution

Destinaitor turns fragmented destination data into instant, trustworthy answers through a three-step engine:

1. Collect. Our sister platform proPilot pulls structured facts and rich narratives straight from convention bureaus, hotels and venues, then enriches them with open data and your own sales figures. Everything is version-tracked in beVault, so every change is visible.

2. Verify. Each record is first certified by its owner and then crowd-checked by the PCMA community, creating a dual-validation loop that keeps information fresh and reliable.

3. Deliver. Advanced AI search translates your question—or a full RFP—into the right data slice, compares destinations side by side and cites every source. One prompt returns capacities, costs, sustainability scores and more, all in a clean table you can share.

The result: decisions that used to take days now happen in seconds—with confidence you can defend.

Benefits

For Destinations – Stand out, win the right events

• Attract better-fit event briefs. Surface your city when planners search by sector, size or sustainability goals.
• Boost global visibility. Be seen by 12 000+ PCMA planners inside Spark and on Destinaitor.com.
• Control your story. Validate and update your data anytime; crowd feedback keeps it fresh.
• Benchmark performance. Track how often you appear in searches and which keywords drive interest.
• Focus sales effort. Filter out low-potential enquiries and pursue the ones you can win.

For Event Planners – Decide faster, impress stakeholders

• One search, all facts. Compare capacity, cost and access in seconds instead of hours.
• Discover hidden gems. AI highlights destinations you might never have considered.
• Validate every claim. Dual-verified data you can cite in board or client decks.
• Stay on budget. Query live room-rate ranges and filter by spend.
• Prove your strategy. Export side-by-side tables that back up your recommendation with numbers.

Resources

Destinaitor feeds on three data streams to give you the most complete, comparable view of every destination:

1. Verified fundamentals. Hard numbers pulled directly from sources—hotel star ratings, room counts, ballroom square footage, convention-centre capacities, venue layouts, restaurant inventories and more.

2. Strategic context. City-level indices for security, sustainability, gender equity and walkability, plus data on major events (Olympics, F1, world expos), dominant industry clusters and future builds like airport expansions or new convention wings.

3. Live intelligence. Every search or event brief you upload fuels an analytics loop that spots missing data, trending queries and market shifts, so the platform knows what to collect next.

All factual inputs are stored as structured, version-tracked records in beVault; narratives and crowd tips are parsed as unstructured text by AI for extra nuance. The result is a living knowledge base that grows smarter with every interaction.

Implementation plan

Our roll-out balances immediate value with a roadmap that keeps raising the bar.

1. Data Foundation. beVault versions every destination record, while proPilot streams fresh inputs. AI agents turn raw data into searchable intelligence, and dual validation (owner + community) guarantees trust.

2. Market Access. Destinaitor is live on PCMA’s Spark platform—reaching 12 000+ planners—and on Destinaitor.com for enterprise teams. A staffed help desk and flexible pricing tiers ease adoption for both planners and destinations.

3. Smart Evolution. Usage data sharpens semantic search, new visual discovery tools speed comparisons, and performance reports show destinations exactly how they rank in planner queries.

4. Global Compliance & Innovation. Region-specific data stores ensure local requirements are met, while an innovation pipeline adds live-availability APIs, discovery algorithms and automated data collection.

Key metrics we track

• 95 % of destination profiles refreshed each quarter
• 20 % of PCMA Spark planners active within six months
• 200+ subscribed destinations by Q4 2025
• Net Promoter Score ≥ 50 across all user groups

Recommendations

Destinaitor isn’t just another venue database or AI chatbot. It’s the decision engine built for business events.

1. Verified data you can cite. Every figure is owner-certified and community-reviewed before it reaches you—no hallucinations, no guesswork.

2. Insight that goes beyond square footage. We combine capacities and room rates with sustainability scores, industry ecosystems and future infrastructure projects, so you know not only where an event fits today but how it can grow tomorrow.

3. Analytics that drive action. Destinations see how often—and why—they appear in planner searches; planners export side-by-side tables that back up every recommendation with hard numbers.

The result: faster, fact-based decisions and events that hit the mark.

Curious how beVault’s data & AI stack can power your own initiative? Explore our platform and book a demo ↓